Change of Role of SBCO in the backdrop of implementation of CBS- regarding
SB Order No.14/2015
F.No.116-15/2013-SB (Pt-SBCO)
Government of India
Ministry of Communications & IT
Department of Posts
Dak Bhawan, Sansad Marg,
New Delhi-110001.
Date: 19.10.2015
To
All
Heads of Circles/Regions
Addl.
Director General, APS, New Delhi.
Subject:-
Change of Role of SBCO in the backdrop of implementation of CBS- regarding
Sir/
Madam,
The
undersigned is directed to say that the issue mentioned in the subject was
under consideration in this office. Based on the recommendations of the group
of officials constituted for this purpose, suggestions of the circles and
practices being followed in banks working on CBS, the competent authority has
decided to circulate the following instructions:-
1.
General
(i) As
and when 803 are migrated to CBS, staff working in 8088 Branch should be
redeployed either at POSB Counters or at CPC or in the SBCO Branch for
assistance in physical voucher checking.
(ii)
lncharge SBCO will identify one SBCO PA who will take voucher bundles with
Consolidation from Sub Account and tally totals shown in consolidation with
amount shown in 80 Daily Account and SO Summary.
(iii)
No Office-wise balances need to be maintained by SBCO for CBS Post Offices.
(iv)
Handling of Agent Commission Schedules and ACG-17 by SBCO will be discontinued.
ACG-17 will be preserved alongwith Agent Commission Report/schedule in the
Accounts Branch of HPO and sent to PAO alongwith other schedules.
(v) In
case of RD deposits accepted through MPKBY Agents, only two copies of Agent LOT
is to be taken from the agent alongwith pay-in-slip and ACG-17. One copy of
Agent LOT will be kept in the office guard file and second COpy of Agent
schedule (LOT) should be attached with the pay-in-slip and placed at the end of
RD Voucher Bundle.ACG-17 is to be attached with the Agent Commission
Report/schedule and sent to Accounts Branch of HO.
(vi)
Account Opening Form (SB-3/AOF) where KYC documents are attached will not be
transferred to SBCO alongwith Account Closure Voucher. APM/SPM should record on
the closed vouchers that “ SB-3/AOF retained with KYC documents”. In case of
any 88-3 or AOF for the accounts opened subsequently not requiring KYC
documents again, therefore having no KYC documents attached (with 88-3 or AOF)
in that case, 83-3 or AOF is to be attached with the closed voucher and sent to
SBCO. SBSO branch of HOs will send all SB- 3 of SOs (migrated to CBS) to the
respective 803. In case of Accounts closed at the Post Office other than the
one where account was opened, Account Transfer Form collected by the Post
Office at the time of closure should be attached with the closure voucher.
(vii)
In case of any adjustment, if required in interest, Postmaster/Sub Postmaster
will write error book and raise the issue to Head Postmaster who will raise the
issue with lncharge SBCO. In case of any adjustment related to pre-migration
period, Head Postmaster will raise the issue with Divisional Head with copy of
error book who will after necessary inquiry (if required), approve adjustment
and send letter to SBCO lncharge for effecting interest adjustments.
(viii)
Postmaster/APM/SPM will be held personally responsible for all transactions
happened in the Finacle Office Accounts in the post office. They should view
the office accounts used by counter PAs and cross verify the transactions. They
should be vigilant while verifying the transactions to see the Office Account
Number used by the User.
2.
Change in procedure of Sealing of Vouchers and LOT by CBS Post Offices
(i)
Post Office staff will write name of Scheme and TRAN ID in red ink on the right
hand side of the voucher.
(ii)
One deposit slip and one withdrawal slip will be prepared for auto-credit of
MlS/SCSS/T D to Savings and Savings to RD.
(iii)
One deposit slip will be prepared for the total of each type of Agent
commission credited into savings accounts supported by consolidated list of
commission paid.
(iv)
One withdrawal slip will be prepared by SPM/APM for the POSB Cheque clearing
amount based on the clearing amount intimated to Clearing House/HO) and print
out of cheque’s images should be attached to it.
(v) At
the closing of counter hours, all vouchers should be sorted scheme-wise and
TRAN ID wise. Vouchers should be tallied with LOT shown in the system by
Counter PA and Supervisor.
(vi) A
consolidation of the scheme should be generated and printed by all CBS post
offices. Where laser printers are not available, while executing command in
HFINRPT, user has to select “XLS” instead of “PDF” (which is shown by default)
in the field “Output File Name”.Then report can be printed on Dot Matrix
printer.
(vii)
All vouchers including closed vouchers are to be sealed alongwith print out of
consolidation. One copy of consolidation (scheme-wise) is to be preserved in
post office in guard file to be maintained scheme-wise and date-wise. APM/SPM
will sign the consolidation and write the amount in words and figures alongwith
No. of Deposit and Vithdrawal vouchers included in the bundle.
(viii)
Postmaster/APM/SPM will be responsible for tallying the amount entered into SB
Cash/CSI F&A Module by Post Office with the amount shown in Consolidation
of each scheme/Agent Commissionfl'DS in Finacle. In case of any discrepancy or
manual correction in consolidation/any report, proper error should be noted and
sent to Postmaster, Divisional Head and SBCO (with the voucher bundle). i.e one
copy to be attached with voucher, one copy with office copy of consolidation
and one copy to be sent to Divisional Office.
(ix)
Noting of DLT and BAT on the vouchers will be discontinued.
(x) No
manual entry in Passbook is to be written (except default fee/Rebate/TDS) and
Passbooks should be updated through Passbook printer only.
3.
Detailed role of SBCO is attached with this SB Order. (Annexure-l)
4. It
is requested to circulate this order to all CBS Post Offices for ready
reference. It should be included in the training module of End Users so that as
and when any office is migrated to CBS, they start following the above
procedure from that day.
This
issues with the approval of DDG(FS)
Your faithfully,
(Kawal Jit Singh)
Assistant Director (SB-ll)
Annexure-l
(to SB Order No.14/2015 Dated 19.10.2015)
Role of SBCO in CBS environment.
In the
CBS Environment, following procedure will be followed by Post Offices and SBCO
Officials for Transactions happened in CBS Post Offices:-
1.
General
1.1 As
and when SOs are migrated to CBS, staff working in SOSB Branch should be
reduced and re-deployed either at POSB Counters or at CPC or in the SBCO Branch
for assistance in physical voucher checking.
1.2
lncharge SBCO will identify one SBCO PA who will take vouchers bundles with
consolidation from Sub Account and tally totals shown in consolidation with
amount shown in SO Daily Account and SO Summary.
1.3
Handling of Agent Commission Schedules and ACG-17 by SBCO will be discontinued.
ACG-17 will be preserved alongwith Agent Commission Report/schedule in the
Accounts Branch of HPO and sent to PAO alongwith other schedules.
1.4 In
case of RD deposits accepted through MPKBY Agents, only two copies of Agent LOT
is to be taken from the agent alongwith pay-in-slip and ACG-17. One copy of
Agent LOT will be kept in the office guard file and second copy Agent schedule
(LOT) should be attached with the pay-in-slip and placed at the end of RD
Voucher Bundle.ACG-17 is to be attached with the Agent Commission
Report/schedule and sent to Accounts Branch of HO.
1.5
Account Opening Form (SB-3/AOF) where KYC documents are attached will not be
transferred to SBCO alongwith Account Closure Voucher. APM/SPM should record on
the closed vouchers that “ SB-3/AOF retained with KYC documents”. In case of
any 88-3 or AOF with whom KYC documents are not attached (subsequently opened
accounts), SB-3 or AOF is to be attached with the closed voucher and sent to
SBCO. SBSO branch of HOs will send all SB-3 of SOs (migrated to CBS) to the
respective SOs. In case of Accounts closed at the Post Office other than the
one where account was opened, Account Transfer Form collected by the Post
Office at the time of closure should be attached with the closure voucher.
1.6 In
case of any adjustment if required in interest, Postmaster/Sub Postmaster will
write error book and raise the issue to Head Postmaster who will raise the
issue with lncharge SBCO. In case of any adjustment related to pre-migration
period, Head Postmaster will raise the issue with Divisional Head with copy of
error book who will after necessary inquiry (if required), approve adjustment
and send letter to SBCO lncharge.
1.7
Postmaster/APM/SPM will be held personally responsible for all transactions
happened in the Finacle Office Accounts in the post office. They should be
vigilant while verifying the transactions to see the Office Account Number used
by the User.
2.
Change in procedure of Sealing of Vouchers and LOT by CBS Post Offices
2.1
Post Office staff will write name of Scheme and TRAN ID in red ink on the right
hand side of the voucher.
2.2 One
deposit slip and one withdrawal slip will be prepared for auto-credit of
MlS/SCSS/TD to Savings and Savings to RD.
2.3 One
deposit slip will be prepared for the total of each type of Agent commission
credited into savings accounts supported by consolidated list of commission
paid.
2.4 One
withdrawal slip will be prepared by SPM/APM for the POSB Cheque clearing amount
based on the clearing amount intimated to Clearing House/HO) and print out of
cheque’s images should be attached to it.
2.5 At
the closing of counter hours, all vouchers should be sorted scheme-wise and
TRAN ID wise. Vouchers should be tallied with LOT shown in the system by
Counter PA and Supervisor.
2.6A
consolidation of the scheme should be generated and printed by all CBS post
offices. Where laser printers are not available, while executing command in
HFINRPT, user has to select “XLS” instead of “PDF” (which is shown by default)
in the field “Output File Name”. Then report can be printed on Dot Matrix
printer.
2.7 All
vouchers including closed vouchers are to be sealed alongwith print out of
consolidation. One copy of consolidation (scheme-wise) is to be preserved in
post office in guard file to be maintained scheme-wise and date-wise. APM/SPM
will sign the consolidation and write the amount in words and figures alongwith
No. of DepositNVithdrawal vouchers included in the bundle. If any manual
correction is made, it should be supported by copy of error book (one copy to
be attached with voucher, one copy with office copy of consolidation and one
copy
to be
sent to Divisional Office.
3.
Overview of Proposed work of SBCO
|
SL
|
PRESENT
NATURE OF WORK
|
After
implementation of CBS
|
Postal
Manual of SB Control
|
|
1
|
Receipt of Returns
|
Will be discontinued. SBCO PA
will receive Vouchers and Consolidations of SOs directly from Sub Account and
APM (SB) HO Counter for Ho.
|
Rule -3
|
|
2
|
Checking List of Transactions [SB
-60/76]
|
Will remain continued as at
present. SBCO has to match account number on LOT (to be viewed from Finacle)
|
Rule-4
|
|
and account number on voucher and
if there is any difference, print out of LOT may be taken and objection
should be raised.
|
|||
|
3
|
Un-posted Items
|
Not applicable
|
Rule – 6
|
|
4
|
Register of Non-cash transactions
SB-62 [a]/85 [a]
|
Not applicable
|
Rule – 7
|
|
5
|
Register of Office ise [S8-
63/RD85] Balances.
|
Not applicable
|
Rule – 8 & 10
|
|
6
|
Consolidated Journal of all the
Schemes *
|
Has to be separately prepared for
CBS Post Offices (if all SOs are not migrated) by SBCO for the purpose of
tallying totals of SOs with SO Summary and HO with HO Summary.Total amount
has to be added below Consolidated Journal of Sanchaya Post received from
SOSB and tallied with HO Cash Book.
|
Rule – 9 *
|
|
7
|
General check of vouchers &
checking of vouchers
|
Will remain continued as at
present
|
Rule – 11 & 15
|
|
8
|
Checking of Non-cash Transactions
|
Not applicable
|
Rule – 12
|
|
9
|
Revival of Accounts pre01.01.2003
|
Not applicable
|
Rule - 12[3]
|
|
10
|
Objection Register
|
Will remain continued without any
change.
|
Rule - 13
|
|
11
|
Reporting of Minus balance
|
Not applicable
|
Rule – 13 [2]
|
|
12
|
Verification of binder balances
|
Not applicable
|
Rule – 14
|
|
13
|
Checking of Annual Interest
|
Not applicable
|
Rule – 16
|
|
14
|
Preparation of Interest cum
Silent Accounts *
|
Report taken from Finacle is to
be compiled and Only summary will be required to be sent to DAP.
|
Rule - 16*
|
|
14.a
|
Annual Listing balances
RD/MIS/TD/SCSS
|
Not applicable.
|
Rule - 38
|
|
15
|
Silent Account Revival Procedure
|
Not applicable
|
Rule - 17(3)
|
|
16
|
Un-used Cheque Foils
|
Continued as it is.
|
Rule – 18
|
|
17
|
Un-deliverable & spoilt Pass
books
|
Continued as it is.
|
Rule - 19
|
|
18
|
Statistical Register contlnued.
|
Only non financial part will be
|
Rule - 20
|
|
19
|
Custody and preservation of
records
|
Continued as it is (without LOT).
|
Rule - 25
|
|
20
|
Monthly progress Report.
|
Not applicable
|
Rule – 26
|
|
21
|
CheCking Of Agents Commission
bill
|
Not applicable
|
|
|
22
|
Submission of returns to AO &
DAP *
|
Only Statistical Register (non
financial)and Interest Summary will be confinued.*
|
Rule - 40
|
This
will be discontinued once CSI and FSI both are rolled out in all Post Offices.
4 Mode
of handling of work
|
1
|
Receipt of Vouchers
|
Physical
|
|
2
|
Checking
List of Transactions
|
In
system& print out is to be taken only if there is any objection
|
|
3
|
Consolidated
Journal*
|
In
MS Excel.*
|
|
4
|
General
check of vouchers & checking of vouchers
|
Manual
& ln system
|
|
5
|
Objection
Register
|
Manual
|
|
6
|
Reporting
of Minus balance
|
Not
applicable
|
|
7
|
Verification
of office wise balances
|
Not
applicable
|
|
8
|
Checking
of Annual Interest
|
Not
applicable
|
|
9
|
Preparation
of Interest statement*
|
Only
grand summary will be prepared
manually/MS
Excel (not in system)
|
|
10
|
Annual
Listing balances.
RD/MIS/TD/SCSS
|
Not
applicable
|
|
11
|
Un-used
Cheque Foils
|
Manual
|
|
12
|
Un-deliverable
& spoilt Pass books
|
Manual
|
|
13
|
Statistical
Register*
|
Manual/MS
Excel*
|
|
14
|
Custody
and preservation of records
|
Manual
|
|
15
|
Monthly
progress Report
|
Not
applicable
|
|
16
|
Checking
of Agents Commission bill
|
Not
applicable
|
|
17
|
Submission
of returns to DAP
|
*
Manual/MS Excel*
|
5.
Proposed duties of SBCO PA/Supervisor
5.1
Examination of scheme-wise consolidation received from HO and So3.
5.2
Checking of entries in LOTs viewed from Finacle MIS server and checking the
daily/ progressive totals in the Cash Book and general check of vouchers.
5.3
Writing of Objections and maintenance of Objection Registers.
5.4
Entries of Interest Adjustments in Finacle and maintenance of Interest
Adjustment Register.
5.5
Unused Cheque Foils.
5.6
Undelivered/Spoiled Passbooks.
5.7
Maintenance of Statistical Registers (non financial)
5.8
Submission of Returns
5.9
Requisition of Vouchers for Inquiry.
5.10
Safe Custody of Keys.
5.11
Preservation of Record.
5.12
Any other work which may be entrusted by the Supervisor/Divisional Head/AO(ICO)
and through any subsequent order issuedfrom time to time.
5.1
Examination of scheme-wise consolidation received from HO and SOs, Checking of
entries in LOTs viewed from Finacle MIS server and checking the daily/
progressive totals in the Cash Book.
5.1.1
SBCO PA
0 The
designatedPostaI Assistant SBCO will receive Scheme-wise sealed and stitched
Voucher Bundles with Consolidation placed at the top from Sub Account PA and
tally the amount shown in the consolidation with So Daily Account. Voucher
Bundle of HO will be received from APM(SB) of HO Counter and amount shown in
the consolidation should be tallied with the HO Summary. All Voucher Bundles of
each scheme will be handed over to Incharge SBCO.
5.1.2
SBCO Incharge
0 SBCO
Incharge will examine the voucher bundles and verify that the Scheme-wise
Consolidation bears signatures and designation stamp of the Supervisor
(APM)/Sub Postmaster and number of vouchers written on the consolidation are
tallied with number of vouchers attached with the bundle. He will countersign
each consolidation and mark to concerned SBCO PA as per workload and
availability of staff. In case of any shortcoming, he will write objection and
send copy of objection to the Postmaster.
5.2
Checking of entries in LOTs viewed from Finacle MIS server and checking the
daily/ progressive totals in the Cash Book and general check of vouchers.
Following checks should be exercised:-
5.2.1
SBCO lncharge
lncharge
SBCO, before handing over consolidation and voucher bundle to SBCO PA, should
prepare consolidation in MSEXCEL* for each scheme for CBS Offices. He can
download consolidation from Finacle (in MSEXCEL)* by selecting SOL SET ID as
input criteria and remove the data of SOs from where vouchers are not received
on that day and add data of those SOs from where vouchers are received but
these are not in the excel (due to transit). He will struck total and if all
SOs and HO are in CBS, the total will be tallied with the Cash Book and
progressive totals will be entered manually. If all offices are not in CBS,
totals of CBS Offices should be manually entered at the end of Sanchay Post
Consolidation at the end and totals are to be tallied with cash book as
usual.(where there is no transit, consolidation can be generated from Finacle
by entering set id as input criteria.)
'Once
CSI and FSI are rolled out all over India, this activity will be
discontinued.
5.2.2
SBCO PA
On
receipt of Voucher Bundle and Consolidation, SBCO will login to MIS server and
view
LOT of
the concerned office from Finacle Application and execute following checks:-
(i) The
entries in the vouchers are complete and there are no suspicious erasures and
alterations.
(ii)
The date stamp of the office has been affixed on the voucher.
(iii)
The application for withdrawal bears the signature of the depositor.
(iv)
The warrant of payment bears the signature of the Postmaster in token of having
authorized the payment.
(v)
There is acquaintance of the depositor or his messenger on the warrant of
payment in token of having received the amount.
(vi)
The identification of the depositor, wherever taken, is in proper form.
(vii)
In the case of illiterate depositor, the thumb impression has been attested on
both the sides of the voucher.
(viii)
Whether the amount of deposit/withdrawaI/Interest/Default Fee/Rebate etc. as
shown in the Pay-in-Slip and Withdrawal Form/Cheque/Account Closure Form by the
post office and the depositor agrees with that in the List Of Transactions
(viewed from Finacle MIS server). Date shown on the voucher and value date
shown in LOT is same and if there is a difference in both, it is supported by
proper error extract or approval of competent authority (except in case of
clearing entries). If there is any difference, full transaction should be
checked in Finacle through HTl and objection should be raised if required.While
sending copy of the objection to Postmaster of HPO, print out of LOT/Screen Shot
of HTl should be taken and attached.
(ix)
That in case of withdrawal exceeding Rs. 5000/- the signature of the depositor
on the withdrawal form has been attested by two postal officials except in
Single Handed Offices (list of Single Handed offices to be taken from the
Divisional Head by lncharge SBCO)
(x) In
case of transactions by cheque, the rules relating to cheques have been
observed. In case of CTS clearing, image of the cheque should be treated
equivalent to the hard copy of the cheques.
(xi)
The vouchers do not bear any erasure or over-writing.
5.3.
Writing of Objections and maintenance of Objection Registers.
5.3.1
Any irregularity noticed will be entered in clear and concise words in
theRegister and copy of objection should be sent to Postmaster of HPO supported
by printed copy of LOT/Finacle screen.
5.3.2
If the irregularity relating to a transaction is such as would affect its
validity e.g., if there is erasure or overwriting or the depositor's
acquaintance is wanting, the amount involved should be placed under objection.
Vouchers once received by the Control Organization should not be given back to
the Head Office.
5.3.3
Every irregularity should be brought to the notice of the Postmaster for
necessary action.
5.3.4
lncharge SBCO will write to Head of Postal division in case of those objections
where inquiry is required and those which are not settled within 30 days.
5.4
Entries of Interest Adjustments in Finacle and maintenance of Interest
Adjustment Register.
5.4.1
lncharge SBCO will maintain lnterest Adjustment Register manually and execute
lnterest Adjustments in Finacle through HlARM menu after getting approval from
the competent authority.
5.4.2
Details of interest adjustments will be communicated to PAO (DAP) with copy to
AO(lCO) on monthly basis.
5.5
Unused Cheque Foils
5.5.1
If the depositor of the cheque account closes his account or ceases to avail of
the cheque facilities, the Postmaster will take over from him the cheque book
containing unused cheques. Counter Supervisor will cancel each cheque under his
dated signatures and designation stamp.
5.5.2
At the close of the day the Postmaster will transfer the partly used cheque
books to the Control Organization duly entered in the voucher list.
5.5.3
The lncharge SBCO will verify that all unused cheque foils have been cancelled
by Counter Supervisor and keep them in his personal custody. In case of any
missing cancellation, Supervisor will cancel the cheque under his own
signatures.
5.5.4
The Control Organization will enter the particulars of unused cheques in a manuscript
register in the following form after noting the date of receipt on the top. The
serial number of the register will be in an annual series starting from No. 1
in April.
5.5.5
These cheque leaves should be destroyed during inspection of AO(lCO) in his
presence.
5.6
Undelivered/Spoiled Passbooks/Will Follow items
5.6.1
As and when a fresh pass book is issued in lieu of a spoilt one, spoilt pass
book will be transferred by the Head Office to the Control Organization duly
entered in the Savings Bank voucher list.
5.6.2
The Control Organization will enter the particulars of the spoilt pass books in
a manuscript register in the following form.
5.6.3
The Serial No. in the register will be in an annual series starting from No. 1
in April. The pass books will be kept in an almirah in the personal custody of
the Supervisor.
5.6.4
If for any reason, a voucher does not accompany the list/of transactions, the
remark "will follow" must have been noted by the head office against
the relevant entry.
5.6.5
In case such a remark has not been noted by the head office, the official
should bring this to the notice of the Postmaster immediately without damaging
the seal on the bundle of vouchers.
5.6.6
An entry should also be made in the "Register of vouchers not
received" in form prescribed (Annexure 3 of Rule 4 of Postal Manual of SB
Control) and the Serial number of the entry in the register should be noted
against the relevant account number in the list of transactions
5.7
Statistical Registers (Non Financial)
5.7.1
The Supervisor/PA incharge Control Organization will at the end of each month
will generate Statistical report with HO SOL Set ID (non financial) from
Finacle MIS server. If all Post Offices under HO are on CBS, copy of the report
should be sent to PAO and AO(lCO) and if some offices are in CBS, totals of
this report should be added while sending Statistical Report to PAO(DAP).
5.7.2
Note:- Non- financial means statistical information of number of accounts and
number of transactions etc.
5.8
Submission of Returns'
|
Sl. No.
|
Particular of return
|
Office to which due
|
Due date
|
|
1
|
1 Copy of the statistical register
(non financial if all Post Offices in CBS)
|
Postal Accounts Office
|
By the 10th of the
following month
|
|
2
|
Report of Silent Accounts (to be
taken from Finacle Application)
|
PAO
|
By the 1oth of the following month
|
|
3
|
3 Annual Interest Summary
|
PAO & AO(ICO)
|
In the month of April.
|
Once
CSI Data Warehousing solution will be in place and DAPs/AO(ICO) are also online
these reports need not to be sent by SBCO as these reports can be viewed on
line by DAP/AO(ICO).
5.9
Requisition of Vouchers for Inquiry
5.9.1
May be given to the Divisional Supdt/Postmaster under receipt.
5.9.2
Requisition be signed personally by the Divisional Supdt/Postmaster.
5.9.3
If any voucher is required for investigation by the police, the police should
send the application to the Head of the Postal Circle.
5.9.4
keeping an a nested copy of the voucher in its place, the voucher should be
delivered to the Police authorities after getting the copy of the voucher
attested by the officer concerned.
5.9.5
The voucher/document should be sent by insured post when it cannot be
conveniently transferred by hand under receipt.
5.9.6
Record of the vouchers given be maintained in a separate register and case
pursued by the C.0. to obtain back the voucher/document.
5.9.7
When the voucher/document is received back, it is kept in its proper place by
the in charge SBCO The requisition slip and the attested copy will be removed
and kept in a separate file. The bundle will be again resealed.
5.9.8
The vouchers/documents required to be preserved in connection with fraud cases
will be made over to the Divisional Supdt till the finalization of case and
need not be preserved by the SBCO.
Note:-
It is not open to Postmasters, Inspectors, etc. to see in person or to call back
any record or document except on a written requisition. Whenever any voucher or
document is required by these officers, the same may be obtained on a written
requisition only.
5.10
Safe custody of Keys,
5.10.1
The duplicate keys of steel almirahs, etc. supplied to S.B.C.O. will be kept by
the A.O.ICO(SB) in his personal custody.
5.10.2
The Supervisor SBCO will send all the duplicate keys by parcel post registered
and insured for Rs. 100 to the A.O.ICO(SB) after entering their number in a
list to be prepared in triplicate.
5.10.3
When the original key is lost by the SBCO the matter will be reported to the
A.O.ICO(SB) who will authorize the issue of duplicate key. The A.O. will make
necessary entries in the register and attest them.
5.10.4
The duplicate key will be sent by parcel post registered and insured for
Rs.100.
5.11
Preservation of Record
(i)
VOUCHERS with Consolidation
- 5 YEARS
(ii)
CONSOLIDATED JOURNAL
- 1 YEAR
(iii)
UNDELIVERABLE PASSBOOKS
- 1 YEAR
(iv)
STATISTICAL REGISTER
- 3 YEARS
(v)
OBJECTION REGISTER - 2 Years after
settlement of all objections.
(vi)
Interest Adjustment Register - 5 Years.
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